Vendor Pricing and Requirements

Vendor Exhibit Pricing
All booths are 8'w x 8'd and include 6-foot skirted table, chair, draping, internet.
Please Note:
A $75 late registration fee will be added after February 3, 2025
Registration closes on February 10, 2025
Premium Booths (#26-40, #44-53, #57-58, #62-63) $550 each
All other Booths $500 each
Additional Table (if available) $150 each
Ad in Conference Booklet Pricing
Art must be emailed to ileasfoundation@ileas.org prior to February 10, 2025
Ad - Back (Outside) Cover of Conference Booklet (Full Page - 5"w x 8"h) $355
Ad in Conference Booklet (Full Page - 5"w x 8"h) $225 each
Ad in Conference Booklet (Half Page - 5"w x 4"h) $155 each

 

 

For post-deadline registration assistance, please contact Jan Plotner:
ILEAS Foundation at (217) 328-3800 or ILEASFOUNDATION@ileas.org

 

Rules and Procedures

By submitting this application and authorizing payment for ILEAS exhibit space, Vendor agrees to adhere to the following rules and procedures as mandated by ILEAS:

  1. Vendor will exhibit only appropriate products as related to disaster preparedness, public safety, communication and security.
  2. Vendor participation is confirmed once the Vendor Registration Form has been reviewed and payment receipt has been confirmed.
  3. Activities determined by ILEAS to cause an unreasonable disturbance to attendees or other vendors are prohibited.
  4. Vendor Exhibit Hours:
          Monday, March 31, 2025  12:00 PM – 5:00 PM
  5. Vendor agrees to the following schedule:
    1. Set up of exhibits will occur between 9:00 AM – 12:00 PM on Monday, March 31, 2025.
    2. Break down of exhibits must be complete by 7:00 PM
  6. If a confirmed vendor does not arrive prior to the scheduled opening time for the exhibits (12:00 PM on Monday, March 31, 2025), ILEAS reserves the right to not issue refund.
  7. Vendor agrees to indemnify and hold harmless ILEAS, its sponsors, and partners for any losses incurred in the event of revisions or cancellations as related to the conference.
  8. Exhibitors are encouraged to offer information that is educational, professional, and instructional.  
  9. Exhibitors should conduct exhibits in a dignified and professional manner. 
  10. Aisles may not be obstructed at any time which may impede traffic. 
  11. All activities must be confined to the limits of the assigned booth space.
  12. No vehicles will be allowed as part of the vendor exhibits.
  13. Vendors will be provided with two badges per table purchased. There is a Monday lunch in the vendor area which is included with each vendor booth, with the limit of two vendors per booth.
  14. When you check-in, you will be provided with your vendor badges.
  15. LATE registrations received after February 3, 2025 will increase $75 per booth ($625 for premium booths and $575 for all other booths).
  16. Deadline for booklet advertising submission is February 10, 2025.
  17. Vendors are responsible for making their own lodging and travel arrangements.  Vendor registration fee does NOT include lodging.
  18. Vendors are responsible for notifying ILEAS of all employees that will attend and/or staff their booth.

NOTICE

Submission of the registration form DOES NOT guarantee you will have a booth reserved for the conference.  Booths are assigned based upon date of registration and receipt of payment.  Once you submit your registration, it will be reviewed by the ILEAS Foundation and you will be notified so you can complete payment. Booth Registration is NOT final until the ILEAS Foundation has confirmed it has received your payment. Registrations received after February 3, 2025 will be subject to a price increase ($625 per premium booth and $575 per other booths). 

 

Contact Information: Jan Plotner
ILEAS Foundation at (217) 328-3800 or ILEASFOUNDATION@ileas.org

 

Conference Shipping Information:
Crowne Plaza Springfield Convention Center
3000 South Dirksen Parkway
Springfield, IL 62703
Attention: Lori Bell – ILEAS Conference – March 31, 2025